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Core Capabilities: AI That Works™

AVA isn’t just another AI chatbot—it’s your AI super assistant that completes real work across your Microsoft 365 environment. These core capabilities are available everywhere in AVA, whether you’re in Chat, Tasks, or Knowledge Search.
The Power of Microsoft Graph API: AVA leverages Microsoft Graph API to take action on your behalf—scheduling meetings, creating tasks, sharing files, and much more. The possibilities are nearly endless.

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Real-Time Web Search with @Web

Access current information from the web in real-time—perfect for research, news, and up-to-date data.

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How @Web Works

Get current data AVA’s training doesn’t includeExamples:
  • “@Web what are the latest developments in AI?”
  • “@Web find recent articles about GPT-5”
  • “@Web current stock price of Microsoft”
  • “@Web today’s weather forecast for Seattle”
What AVA does:
  • Searches the web in real-time
  • Finds current, relevant information
  • Summarizes results with source citations
  • Provides links to original sources
Stay informed with latest informationUse cases:
  • Market research and competitor analysis
  • News monitoring and current events
  • Technical documentation and tutorials
  • Product information and reviews
  • Academic research and papers
Example: “@Web find the latest research papers on quantum computing from 2025”
Mix web data with your enterprise dataExample:
  1. “@Web find latest industry trends in SaaS”
  2. “@Salesforce show our pipeline for this quarter”
  3. “Compare our positioning to industry trends”
AVA combines web research with your business data for powerful insights.
Use @Web when you need information beyond AVA’s training data or your organizational data—news, current events, real-time data, and recent developments.

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Work with Images

Add visual context to your conversations or generate new images—AVA handles both.
  • Add Images
  • Generate Images
Upload images to provide visual contextWhat you can do:
  • Upload screenshots for troubleshooting
  • Add diagrams for discussion
  • Include photos for analysis
  • Attach images from your computer
How it works:
  1. Click the image/attachment icon in any chat or task
  2. Select an image from your computer
  3. The image is added to the conversation
  4. AVA can analyze, describe, or reference the image
Use cases:
  • Design feedback: “Review this mockup and suggest improvements”
  • Error troubleshooting: “What’s wrong in this error screenshot?”
  • Data visualization: “Analyze the trends in this chart”
  • Document review: “Extract text from this image”
Supported formats:
  • JPG, PNG, GIF, WebP
  • Max size: 10MB per image
  • Multiple images per conversation

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Microsoft 365 Actions via Graph API

AVA doesn’t just read your data—it takes action on your behalf using Microsoft Graph API.

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Schedule Meetings & Manage Calendar

Ask AVA to schedule meetings for youExamples:
  • “Schedule a 30-minute meeting with Sarah tomorrow at 2pm to discuss Q4 planning”
  • “Find a time when John, Lisa, and I are all free this week and book an hour”
  • “Create a recurring weekly standup every Monday at 9am”
What AVA does:
  • Checks attendee availability
  • Finds optimal meeting times
  • Sends calendar invitations
  • Adds meeting details and agenda
  • Sets up Teams meeting link
Advanced:
  • “Schedule a meeting with the Sales team next week—find the best time when most people are available”
  • “Book a room for our quarterly review next Friday afternoon”
Modify existing calendar eventsExamples:
  • “Move my 2pm meeting to 3pm”
  • “Cancel tomorrow’s standup”
  • “Add Mike to the Q4 planning meeting”
  • “Change the Teams link for Friday’s meeting”
What AVA does:
  • Finds the specified event
  • Makes requested changes
  • Notifies attendees of updates
  • Reschedules or cancels as needed
Find free time for meetingsExamples:
  • “When am I free tomorrow afternoon?”
  • “Show me everyone’s availability for a meeting this week”
  • “Find a 2-hour block when the team is all available”
What AVA does:
  • Checks calendars (yours and others if shared)
  • Identifies available time slots
  • Suggests optimal times
  • Considers time zones and working hours

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Create & Manage Tasks

Turn action items into tracked tasksExamples:
  • “Create a task to review the contract by Friday”
  • “Add ‘Prepare Q4 presentation’ to my todo list”
  • “Make a task list from the action items in today’s meeting”
What AVA does:
  • Creates tasks in Microsoft To Do
  • Sets due dates and reminders
  • Adds task details and notes
  • Organizes into lists
  • Assigns priorities
Delegate tasks through AVAExamples:
  • “Assign a task to John to review the proposal by Wednesday”
  • “Create a task for the team to complete the survey”
What AVA does:
  • Creates task with assignee
  • Sets deadlines
  • Sends notifications
  • Tracks assignment
Update task status and detailsExamples:
  • “Mark my ‘Review contract’ task as complete”
  • “Move the presentation deadline to next Tuesday”
  • “Show me all my overdue tasks”
What AVA does:
  • Updates task status
  • Modifies due dates
  • Changes priorities
  • Provides task overviews

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Share & Collaborate on Files

Share OneDrive/SharePoint files with othersExamples:
  • “Share the Q4 Budget spreadsheet with Sarah”
  • “Give the Sales team read access to the proposal document”
  • “Share this presentation with editing permissions to John”
What AVA does:
  • Finds the specified file
  • Sets appropriate permissions
  • Sends share notification
  • Provides share link
Update file sharing and accessExamples:
  • “Remove John’s access to the contract”
  • “Change Sarah’s permission to view-only on the budget”
  • “Make this document accessible to everyone in the company”
What AVA does:
  • Updates sharing permissions
  • Revokes access when needed
  • Modifies permission levels
  • Manages organizational access

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Send Emails & Communications

Compose and send emailsExamples:
  • “Draft a follow-up email to the client about our proposal”
  • “Send an email to the team with today’s meeting notes”
  • “Compose a response to Sarah’s question about the timeline”
What AVA does:
  • Drafts email content
  • Uses conversation context
  • Formats professionally
  • Can send on your behalf (with confirmation)
Respond to existing emailsExamples:
  • “Reply to John’s email about the budget with approval”
  • “Forward Sarah’s message to the finance team”
What AVA does:
  • Locates original email
  • Crafts appropriate response
  • Maintains email thread
  • Handles forwarding with context

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Copy to Workspace Notes

Capture insights from any AVA conversation and build comprehensive documents.

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How It Works

1

Generate Content

Have a conversation with AVA in Chat, run a Task, or perform a Knowledge Search
2

Copy Response

Click the “Copy to Notes” button on any AVA response you want to save
3

Build Document

Content is added to your Workspace Notes where you can organize and format it
4

Export

Export your compiled notes to PowerPoint, Word, or copy to clipboard

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Use Cases

  • Research Compilation
  • Meeting Preparation
  • Content Creation
  • Knowledge Capture
Gather insights from multiple conversations
  1. Ask AVA questions across different topics
  2. Copy useful responses to Notes
  3. Organize by sections with headings
  4. Build comprehensive research document
  5. Export to Word for final report
Example: Research about competitors → Copy findings to Notes → Add insights from sales data → Organize into sections → Export report

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Notes Features

  • Rich text formatting: Headers, bullets, bold, italic, links
  • Organization: Structure content with sections
  • Persistence: Notes saved across sessions
  • Export options: PowerPoint, Word, clipboard
  • Search: Find content in your notes
  • Share: Share notes with teammates

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Share Conversations

Collaborate with teammates by sharing your AVA conversations—complete with context and history.

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Why Share Conversations?

Speed Up Work

Share ongoing analysis instead of explaining from scratch

Collaborate Better

Get input on complex problems with full context

Knowledge Transfer

Share research findings with complete background

Team Alignment

Everyone sees the same information and reasoning

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How to Share

1

Start Conversation

Have a conversation in AVA Chat, run a Task, or complete a Knowledge Search
2

Click Share

Click the “Share” button in the conversation header
3

Choose Recipients

  • Select individual users
  • Choose Microsoft 365 groups
  • Set access permissions (view/edit)
4

Share

Recipients receive notification and can access the full conversation

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Sharing Options

  • View Access
  • Collaborate Access
Recipients can see but not modify
  • View entire conversation history
  • See all context and data sources
  • Cannot add messages or change content
  • Perfect for sharing insights or reports

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Use Cases

Share analysis for immediate inputScenario: You’ve analyzed Q4 sales data and want your manager’s opinionAction: Share the conversation with your manager → They see all analysis → Provide feedback → You continue based on input
Bring colleagues up to speedScenario: New teammate joining a projectAction: Share your research conversations → They get full context → No need to re-explain → They’re productive immediately
Team problem-solvingScenario: Troubleshooting a technical issueAction: Share your troubleshooting conversation → Team members add their insights → Collective intelligence → Faster solution
Preserve decision-making processScenario: Made important strategic decision using AVAAction: Share the conversation → Stakeholders see full reasoning → Transparent decision process → Create institutional knowledge

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PowerPoint Generation

Transform your AVA conversations and notes into professional presentations.

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Current Capability

Export from Notes to PowerPoint
  1. Create content in Workspace Notes
  2. Use headings (H1) for slide titles
  3. Use bullets for slide content
  4. Click “Export to PowerPoint”
  5. AVA generates formatted presentation
Features:
  • Automatic slide layout selection
  • Formatted bullets and text
  • Proper heading hierarchy
  • Professional design
  • Editable in PowerPoint after export

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Version 3 (Coming Soon)

Enhanced PowerPoint Generation is coming in AVA Version 3 with powerful new capabilities!
What’s New in Version 3:

From Any Conversation

Generate presentations directly from Chat conversations—not just Notes

Intelligent Layouts

AI selects optimal slide layouts based on content type

Image Integration

Automatically includes relevant images and charts

Brand Templates

Apply your organization’s PowerPoint templates

Smart Formatting

Advanced text formatting and visual hierarchy

One-Click Generation

“Turn this conversation into a presentation” - done!
Version 3 Example: 
You: I just finished analyzing Q4 sales with @Salesforce data.
     Turn this entire conversation into a presentation.

AVA: I've created a 12-slide presentation:
     - Executive summary slide
     - Sales performance overview with charts
     - Top deals breakdown
     - Regional analysis
     - Recommendations
     All formatted with your company template!

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Export Capabilities

Generate Office documents from any AVA conversation, task, or knowledge search.

PowerPoint

Presentations from conversations
  • Export Notes to slides
  • V3: Direct from chat
  • Professional formatting
  • Editable in PowerPoint

Word

Formatted documents
  • Conversation transcripts
  • Research reports
  • Meeting summaries
  • Proper heading structure

Excel

Data and tables
  • Export data tables
  • Analysis results
  • Formatted spreadsheets
  • Formulas preserved

PDF

Shareable documents
  • Export to PDF
  • Perfect for distribution
  • Print-ready format

Copy to Clipboard

Quick sharing
  • Copy any content
  • Paste anywhere
  • Formatted or plain text

Direct to OneDrive

Save to cloud
  • Export directly to OneDrive
  • Automatic file naming
  • Organized storage

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Export Workflows

  • Research Report
  • Executive Presentation
  • Data Analysis
  • Quick Share
  1. Conduct research across multiple sources (@Salesforce, @Files, @Web)
  2. Copy key findings to Notes
  3. Organize with headings and bullets
  4. Export to Word document
  5. Final edits in Word
  6. Save to SharePoint

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The Power of Microsoft Graph API

All these capabilities are possible because AVA integrates deeply with Microsoft Graph API—the unified API for Microsoft 365.

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What is Microsoft Graph API?

Microsoft Graph API provides a single endpoint to access data and intelligence across Microsoft 365, including:
  • Calendar & Events: Create, update, manage meetings
  • Mail & Messages: Read, send, organize email
  • Files & Documents: Access, share, collaborate
  • Tasks & Planner: Create, assign, track work
  • Teams & Channels: Messages, meetings, collaboration
  • Users & Groups: Directory, profiles, org structure
  • Security & Compliance: Policies, alerts, audit

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Why This Matters

AVA acts on your behalf using your permissions. It can only do what you can do—no elevated access, no backdoors.
One conversation can span multiple Microsoft services seamlessly. Check calendar, send email, share file—all without switching contexts.
All actions logged and audited. Respects your organization’s security policies. Complies with data governance rules.
As Microsoft adds capabilities to Graph API, AVA automatically gains new powers. The platform grows without AVA updates.

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Next Steps

Try AVA Chat

Experience these capabilities in conversations

Explore Tasks

Use core capabilities in multi-step workflows

Use the Workspace

Master Notes, Search, and File Viewer

Get Started

Start using AVA today
AI That Works™ - AVA is more than a chatbot. It’s your AI super assistant, taking action across your entire Microsoft 365 environment to help you get real work done.