> ## Documentation Index
> Fetch the complete documentation index at: https://docs.datarm.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Core Capabilities

> Powerful features available across all of AVA—AI that works, not just talks

# Core Capabilities: AI That Works™

AVA isn't just another AI chatbot—it's your AI super assistant that **completes real work** across your Microsoft 365 environment. These core capabilities are available everywhere in AVA, whether you're in Chat, Tasks, or Knowledge Search.

<Info>
  **The Power of Microsoft Graph API**: AVA leverages Microsoft Graph API to take action on your behalf—scheduling meetings, creating tasks, sharing files, and much more. The possibilities are nearly endless.
</Info>

## Real-Time Web Search with @Web

Access current information from the web in real-time—perfect for research, news, and up-to-date data.

### How @Web Works

<AccordionGroup>
  <Accordion title="Real-Time Information">
    **Get current data AVA's training doesn't include**

    **Examples:**

    * "**@Web** what are the latest developments in AI?"
    * "**@Web** find recent articles about GPT-5"
    * "**@Web** current stock price of Microsoft"
    * "**@Web** today's weather forecast for Seattle"

    **What AVA does:**

    * Searches the web in real-time
    * Finds current, relevant information
    * Summarizes results with source citations
    * Provides links to original sources
  </Accordion>

  <Accordion title="Research & News">
    **Stay informed with latest information**

    **Use cases:**

    * Market research and competitor analysis
    * News monitoring and current events
    * Technical documentation and tutorials
    * Product information and reviews
    * Academic research and papers

    **Example:**
    "**@Web** find the latest research papers on quantum computing from 2025"
  </Accordion>

  <Accordion title="Combine with Other Sources">
    **Mix web data with your enterprise data**

    **Example:**

    1. "**@Web** find latest industry trends in SaaS"
    2. "**@Salesforce** show our pipeline for this quarter"
    3. "Compare our positioning to industry trends"

    AVA combines web research with your business data for powerful insights.
  </Accordion>
</AccordionGroup>

<Tip>
  Use **@Web** when you need information beyond AVA's training data or your organizational data—news, current events, real-time data, and recent developments.
</Tip>

## Work with Images

Add visual context to your conversations or generate new images—AVA handles both.

<Tabs>
  <Tab title="Add Images">
    **Upload images to provide visual context**

    **What you can do:**

    * Upload screenshots for troubleshooting
    * Add diagrams for discussion
    * Include photos for analysis
    * Attach images from your computer

    **How it works:**

    1. Click the image/attachment icon in any chat or task
    2. Select an image from your computer
    3. The image is added to the conversation
    4. AVA can analyze, describe, or reference the image

    **Use cases:**

    * **Design feedback**: "Review this mockup and suggest improvements"
    * **Error troubleshooting**: "What's wrong in this error screenshot?"
    * **Data visualization**: "Analyze the trends in this chart"
    * **Document review**: "Extract text from this image"

    **Supported formats:**

    * JPG, PNG, GIF, WebP
    * Max size: 10MB per image
    * Multiple images per conversation
  </Tab>

  <Tab title="Generate Images">
    **Create images from text descriptions**

    **Available models:**

    * **GPT-image-1**: Latest model with improved quality and detail
    * **DALL-E 3**: High-quality generation with natural/vivid styles

    **How it works:**

    1. Ask AVA to generate an image
    2. Provide a detailed description
    3. Choose style preferences (natural vs vivid)
    4. AVA creates the image using your selected model

    **Examples:**

    ```
    "Generate an image of a modern office workspace with natural lighting"

    "Create a diagram showing a cloud architecture with Azure services"

    "Design a logo concept for a tech startup focused on AI"
    ```

    **Use cases:**

    * **Presentation graphics**: Generate custom visuals for slides
    * **Concept visualization**: See ideas before building
    * **Marketing materials**: Create unique images for content
    * **Documentation**: Illustrate technical concepts

    **Tips for better results:**

    * Be specific and detailed in descriptions
    * Mention style, lighting, colors, composition
    * Specify "photorealistic" or "illustration" style
    * Iterate and refine based on results
  </Tab>
</Tabs>

## Microsoft 365 Actions via Graph API

AVA doesn't just read your data—it takes action on your behalf using Microsoft Graph API.

### Schedule Meetings & Manage Calendar

<AccordionGroup>
  <Accordion title="Schedule New Meetings">
    **Ask AVA to schedule meetings for you**

    **Examples:**

    * "Schedule a 30-minute meeting with Sarah tomorrow at 2pm to discuss Q4 planning"
    * "Find a time when John, Lisa, and I are all free this week and book an hour"
    * "Create a recurring weekly standup every Monday at 9am"

    **What AVA does:**

    * Checks attendee availability
    * Finds optimal meeting times
    * Sends calendar invitations
    * Adds meeting details and agenda
    * Sets up Teams meeting link

    **Advanced:**

    * "Schedule a meeting with the Sales team next week—find the best time when most people are available"
    * "Book a room for our quarterly review next Friday afternoon"
  </Accordion>

  <Accordion title="Update & Manage Events">
    **Modify existing calendar events**

    **Examples:**

    * "Move my 2pm meeting to 3pm"
    * "Cancel tomorrow's standup"
    * "Add Mike to the Q4 planning meeting"
    * "Change the Teams link for Friday's meeting"

    **What AVA does:**

    * Finds the specified event
    * Makes requested changes
    * Notifies attendees of updates
    * Reschedules or cancels as needed
  </Accordion>

  <Accordion title="Check Availability">
    **Find free time for meetings**

    **Examples:**

    * "When am I free tomorrow afternoon?"
    * "Show me everyone's availability for a meeting this week"
    * "Find a 2-hour block when the team is all available"

    **What AVA does:**

    * Checks calendars (yours and others if shared)
    * Identifies available time slots
    * Suggests optimal times
    * Considers time zones and working hours
  </Accordion>
</AccordionGroup>

### Create & Manage Tasks

<AccordionGroup>
  <Accordion title="Create Microsoft To Do Tasks">
    **Turn action items into tracked tasks**

    **Examples:**

    * "Create a task to review the contract by Friday"
    * "Add 'Prepare Q4 presentation' to my todo list"
    * "Make a task list from the action items in today's meeting"

    **What AVA does:**

    * Creates tasks in Microsoft To Do
    * Sets due dates and reminders
    * Adds task details and notes
    * Organizes into lists
    * Assigns priorities
  </Accordion>

  <Accordion title="Assign Tasks to Others">
    **Delegate tasks through AVA**

    **Examples:**

    * "Assign a task to John to review the proposal by Wednesday"
    * "Create a task for the team to complete the survey"

    **What AVA does:**

    * Creates task with assignee
    * Sets deadlines
    * Sends notifications
    * Tracks assignment
  </Accordion>

  <Accordion title="Manage Existing Tasks">
    **Update task status and details**

    **Examples:**

    * "Mark my 'Review contract' task as complete"
    * "Move the presentation deadline to next Tuesday"
    * "Show me all my overdue tasks"

    **What AVA does:**

    * Updates task status
    * Modifies due dates
    * Changes priorities
    * Provides task overviews
  </Accordion>
</AccordionGroup>

### Share & Collaborate on Files

<AccordionGroup>
  <Accordion title="Share Files Directly">
    **Share OneDrive/SharePoint files with others**

    **Examples:**

    * "Share the Q4 Budget spreadsheet with Sarah"
    * "Give the Sales team read access to the proposal document"
    * "Share this presentation with editing permissions to John"

    **What AVA does:**

    * Finds the specified file
    * Sets appropriate permissions
    * Sends share notification
    * Provides share link
  </Accordion>

  <Accordion title="Manage Permissions">
    **Update file sharing and access**

    **Examples:**

    * "Remove John's access to the contract"
    * "Change Sarah's permission to view-only on the budget"
    * "Make this document accessible to everyone in the company"

    **What AVA does:**

    * Updates sharing permissions
    * Revokes access when needed
    * Modifies permission levels
    * Manages organizational access
  </Accordion>

  <Accordion title="Create Share Links">
    **Generate shareable links**

    **Examples:**

    * "Create a share link for this presentation"
    * "Generate a view-only link to the report that expires in 7 days"

    **What AVA does:**

    * Creates share link
    * Sets expiration dates
    * Configures access levels
    * Provides link for distribution
  </Accordion>
</AccordionGroup>

### Send Emails & Communications

<AccordionGroup>
  <Accordion title="Draft & Send Emails">
    **Compose and send emails**

    **Examples:**

    * "Draft a follow-up email to the client about our proposal"
    * "Send an email to the team with today's meeting notes"
    * "Compose a response to Sarah's question about the timeline"

    **What AVA does:**

    * Drafts email content
    * Uses conversation context
    * Formats professionally
    * Can send on your behalf (with confirmation)
  </Accordion>

  <Accordion title="Reply & Forward">
    **Respond to existing emails**

    **Examples:**

    * "Reply to John's email about the budget with approval"
    * "Forward Sarah's message to the finance team"

    **What AVA does:**

    * Locates original email
    * Crafts appropriate response
    * Maintains email thread
    * Handles forwarding with context
  </Accordion>
</AccordionGroup>

## Copy to Workspace Notes

Capture insights from any AVA conversation and build comprehensive documents.

### How It Works

<Steps>
  <Step title="Generate Content">
    Have a conversation with AVA in Chat, run a Task, or perform a Knowledge Search
  </Step>

  <Step title="Copy Response">
    Click the "Copy to Notes" button on any AVA response you want to save
  </Step>

  <Step title="Build Document">
    Content is added to your Workspace Notes where you can organize and format it
  </Step>

  <Step title="Export">
    Export your compiled notes to PowerPoint, Word, or copy to clipboard
  </Step>
</Steps>

### Use Cases

<Tabs>
  <Tab title="Research Compilation">
    **Gather insights from multiple conversations**

    1. Ask AVA questions across different topics
    2. Copy useful responses to Notes
    3. Organize by sections with headings
    4. Build comprehensive research document
    5. Export to Word for final report

    **Example:**
    Research about competitors → Copy findings to Notes → Add insights from sales data → Organize into sections → Export report
  </Tab>

  <Tab title="Meeting Preparation">
    **Compile meeting materials**

    1. Query @Salesforce for account status
    2. Copy account summary to Notes
    3. Ask for recent email threads
    4. Copy key discussion points to Notes
    5. Add your talking points
    6. Export to PowerPoint for presentation

    **Example:**
    Account history → Recent communications → Deal status → All compiled in Notes → Professional presentation
  </Tab>

  <Tab title="Content Creation">
    **Build documents iteratively**

    1. Start with outline in Notes
    2. Ask AVA to draft each section
    3. Copy good content from chat to Notes
    4. Refine and edit in Notes
    5. Continue building until complete
    6. Export to final format

    **Example:**
    Blog post outline → Section by section drafting → Copy best responses → Refine → Complete article
  </Tab>

  <Tab title="Knowledge Capture">
    **Save insights across sessions**

    1. Have conversations over days/weeks
    2. Copy valuable insights to Notes
    3. Build knowledge base
    4. Organize by topic
    5. Reference later or share with team

    **Example:**
    Daily learnings → Copy key insights → Organize weekly → Build knowledge repository
  </Tab>
</Tabs>

### Notes Features

* **Rich text formatting**: Headers, bullets, bold, italic, links
* **Organization**: Structure content with sections
* **Persistence**: Notes saved across sessions
* **Export options**: PowerPoint, Word, clipboard
* **Search**: Find content in your notes
* **Share**: Share notes with teammates

## Share Conversations

Collaborate with teammates by sharing your AVA conversations—complete with context and history.

### Why Share Conversations?

<CardGroup cols={2}>
  <Card title="Speed Up Work" icon="bolt">
    Share ongoing analysis instead of explaining from scratch
  </Card>

  <Card title="Collaborate Better" icon="users">
    Get input on complex problems with full context
  </Card>

  <Card title="Knowledge Transfer" icon="brain">
    Share research findings with complete background
  </Card>

  <Card title="Team Alignment" icon="handshake">
    Everyone sees the same information and reasoning
  </Card>
</CardGroup>

### How to Share

<Steps>
  <Step title="Start Conversation">
    Have a conversation in AVA Chat, run a Task, or complete a Knowledge Search
  </Step>

  <Step title="Click Share">
    Click the "Share" button in the conversation header
  </Step>

  <Step title="Choose Recipients">
    * Select individual users
    * Choose Microsoft 365 groups
    * Set access permissions (view/edit)
  </Step>

  <Step title="Share">
    Recipients receive notification and can access the full conversation
  </Step>
</Steps>

### Sharing Options

<Tabs>
  <Tab title="View Access">
    **Recipients can see but not modify**

    * View entire conversation history
    * See all context and data sources
    * Cannot add messages or change content
    * Perfect for sharing insights or reports
  </Tab>

  <Tab title="Collaborate Access">
    **Recipients can continue the conversation**

    * View full conversation
    * Add their own messages
    * Continue the analysis
    * Build on existing work
    * Perfect for team problem-solving
  </Tab>
</Tabs>

### Use Cases

<AccordionGroup>
  <Accordion title="Get Quick Feedback">
    **Share analysis for immediate input**

    **Scenario**: You've analyzed Q4 sales data and want your manager's opinion

    **Action**: Share the conversation with your manager → They see all analysis → Provide feedback → You continue based on input
  </Accordion>

  <Accordion title="Onboard Team Members">
    **Bring colleagues up to speed**

    **Scenario**: New teammate joining a project

    **Action**: Share your research conversations → They get full context → No need to re-explain → They're productive immediately
  </Accordion>

  <Accordion title="Collaborate on Complex Problems">
    **Team problem-solving**

    **Scenario**: Troubleshooting a technical issue

    **Action**: Share your troubleshooting conversation → Team members add their insights → Collective intelligence → Faster solution
  </Accordion>

  <Accordion title="Decision Documentation">
    **Preserve decision-making process**

    **Scenario**: Made important strategic decision using AVA

    **Action**: Share the conversation → Stakeholders see full reasoning → Transparent decision process → Create institutional knowledge
  </Accordion>
</AccordionGroup>

## PowerPoint Generation

Transform your AVA conversations and notes into professional presentations.

### Current Capability

**Export from Notes to PowerPoint**

1. Create content in Workspace Notes
2. Use headings (H1) for slide titles
3. Use bullets for slide content
4. Click "Export to PowerPoint"
5. AVA generates formatted presentation

**Features:**

* Automatic slide layout selection
* Formatted bullets and text
* Proper heading hierarchy
* Professional design
* Editable in PowerPoint after export

### Version 3 (Coming Soon)

<Note>
  **Enhanced PowerPoint Generation** is coming in AVA Version 3 with powerful new capabilities!
</Note>

**What's New in Version 3:**

<CardGroup cols={2}>
  <Card title="From Any Conversation" icon="comments">
    Generate presentations directly from Chat conversations—not just Notes
  </Card>

  <Card title="Intelligent Layouts" icon="sparkles">
    AI selects optimal slide layouts based on content type
  </Card>

  <Card title="Image Integration" icon="image">
    Automatically includes relevant images and charts
  </Card>

  <Card title="Brand Templates" icon="palette">
    Apply your organization's PowerPoint templates
  </Card>

  <Card title="Smart Formatting" icon="wand-magic-sparkles">
    Advanced text formatting and visual hierarchy
  </Card>

  <Card title="One-Click Generation" icon="bolt">
    "Turn this conversation into a presentation" - done!
  </Card>
</CardGroup>

**Version 3 Example:**

```
You: I just finished analyzing Q4 sales with @Salesforce data.
     Turn this entire conversation into a presentation.

AVA: I've created a 12-slide presentation:
     - Executive summary slide
     - Sales performance overview with charts
     - Top deals breakdown
     - Regional analysis
     - Recommendations
     All formatted with your company template!
```

## Export Capabilities

Generate Office documents from any AVA conversation, task, or knowledge search.

<CardGroup cols={3}>
  <Card title="PowerPoint" icon="file-powerpoint">
    **Presentations from conversations**

    * Export Notes to slides
    * V3: Direct from chat
    * Professional formatting
    * Editable in PowerPoint
  </Card>

  <Card title="Word" icon="file-word">
    **Formatted documents**

    * Conversation transcripts
    * Research reports
    * Meeting summaries
    * Proper heading structure
  </Card>

  <Card title="Excel" icon="file-excel">
    **Data and tables**

    * Export data tables
    * Analysis results
    * Formatted spreadsheets
    * Formulas preserved
  </Card>

  <Card title="PDF" icon="file-pdf">
    **Shareable documents**

    * Export to PDF
    * Perfect for distribution
    * Print-ready format
  </Card>

  <Card title="Copy to Clipboard" icon="clipboard">
    **Quick sharing**

    * Copy any content
    * Paste anywhere
    * Formatted or plain text
  </Card>

  <Card title="Direct to OneDrive" icon="cloud">
    **Save to cloud**

    * Export directly to OneDrive
    * Automatic file naming
    * Organized storage
  </Card>
</CardGroup>

### Export Workflows

<Tabs>
  <Tab title="Research Report">
    1. Conduct research across multiple sources (@Salesforce, @Files, @Web)
    2. Copy key findings to Notes
    3. Organize with headings and bullets
    4. Export to Word document
    5. Final edits in Word
    6. Save to SharePoint
  </Tab>

  <Tab title="Executive Presentation">
    1. Analyze data in Chat
    2. Generate insights and recommendations
    3. Copy to Notes
    4. Structure with slide titles
    5. Export to PowerPoint
    6. Present to leadership
  </Tab>

  <Tab title="Data Analysis">
    1. Query data sources
    2. Ask AVA for analysis
    3. Generate data tables
    4. Export to Excel
    5. Further analysis or charting
    6. Share with team
  </Tab>

  <Tab title="Quick Share">
    1. Get answer or insight from AVA
    2. Copy to clipboard
    3. Paste into email, Slack, Teams
    4. Instant sharing
  </Tab>
</Tabs>

## The Power of Microsoft Graph API

All these capabilities are possible because AVA integrates deeply with Microsoft Graph API—the unified API for Microsoft 365.

### What is Microsoft Graph API?

Microsoft Graph API provides a single endpoint to access data and intelligence across Microsoft 365, including:

* **Calendar & Events**: Create, update, manage meetings
* **Mail & Messages**: Read, send, organize email
* **Files & Documents**: Access, share, collaborate
* **Tasks & Planner**: Create, assign, track work
* **Teams & Channels**: Messages, meetings, collaboration
* **Users & Groups**: Directory, profiles, org structure
* **Security & Compliance**: Policies, alerts, audit

### Why This Matters

<AccordionGroup>
  <Accordion title="Delegated Permissions">
    AVA acts on your behalf using **your** permissions. It can only do what you can do—no elevated access, no backdoors.
  </Accordion>

  <Accordion title="Unified Experience">
    One conversation can span multiple Microsoft services seamlessly. Check calendar, send email, share file—all without switching contexts.
  </Accordion>

  <Accordion title="Enterprise Security">
    All actions logged and audited. Respects your organization's security policies. Complies with data governance rules.
  </Accordion>

  <Accordion title="Endless Possibilities">
    As Microsoft adds capabilities to Graph API, AVA automatically gains new powers. The platform grows without AVA updates.
  </Accordion>
</AccordionGroup>

## Next Steps

<CardGroup cols={2}>
  <Card title="Try AVA Chat" icon="rocket" href="/features/ava-chat">
    Experience these capabilities in conversations
  </Card>

  <Card title="Explore Tasks" icon="list-check" href="/features/ava-tasks">
    Use core capabilities in multi-step workflows
  </Card>

  <Card title="Use the Workspace" icon="table-columns" href="/features/workspace">
    Master Notes, Search, and File Viewer
  </Card>

  <Card title="Get Started" icon="play" href="/quickstart">
    Start using AVA today
  </Card>
</CardGroup>

***

**AI That Works™** - AVA is more than a chatbot. It's your AI super assistant, taking action across your entire Microsoft 365 environment to help you get real work done.